Saturday, July 7, 2012

What is SharePoint Workspace 2010?

Microsoft SharePoint Workspace 2010 is a client application, included with Microsoft Office Professional Plus 2010, which provides fast, any-time interactive access to document libraries and lists from Microsoft SharePoint Server 2010 and Microsoft SharePoint Foundation 2010.
By using SharePoint Workspace 2010, users can easily synchronize online and offline content with a designated SharePoint site or collaborate with external partners and offsite team members through shared workspaces. The following picture illustrates the product user interface:

In the above, I’ve created a SharePoint Workspace called “TeamKemp” and synchronised it with as many SharePoint Server 2010 lists and libraries as I could (as shown in the Content pane). I’ve expanded the Shared Documents library, within which are four files. The Ribbon UI illustrates the options I have available.
For much more information on SharePoint Workspace 2010, including a description of the different workspace types that can be created within SharePoint Workspace 2010, please see articles such as this article

Offline Working Functionality
The table below lists what functionality is provided with SharePoint Workspace 2010 in relation to SharePoint Server 2010. It’s in a similar format to my much older post which compared Groove 2007, OneNote 2007 and Outlook 2007 with SharePoint Server 2007.
I hope that for those using the previous products, the table below will act as a good comparison:
For those of you who were familiar with Groove 2007’s offline working capabilities you will notice some great improvements, including the number of lists that can be taken offline with SharePoint Workspace 2010. There are however still some lists and libraries that are only “Available on server” (i.e. not in SharePoint Workspace).

Technical Implementation and Constraints
The table summarises how SharePoint Workspace 2010 delivers the offline working capabilities described above:
For me the major improvement here is the way file synchronisation works. SharePoint Workspace 2010 aims to only synchronise the changes made to document and list items, rather than whole files. In environments where bandwidth is already limited, this can be extremely useful.
In short, SharePoint Workspace 2010 is a major improvement over Groove 2007. As the name suggests, it’s been designed to work with SharePoint Server 2010 and I think it delivers on this :). I hope this post has been a concise yet useful blog post.

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